best grammar app

How Ultimus helped Colorado Community College System in automating its Time sheet Submittal and Tracking Process

Submitted by Ultimus on Mon, 2011-11-14 21:56
ultimus.com

The Colorado Community College System (CCCS) is Colorado’s largest and fastest growing system of higher education. CCCS is unique throughout the country in terms of its governance and oversight responsibilities of state community colleges offering various career and academic programs. 

 

Currently, CCCS oversees 13 community colleges, which serve more than 107,000 students annually. Moreover, CCCS directs an additional 1,200 secondary and 800 postsecondary career and technical programs in more than 150 school districts and seven other post-secondary institutions across the state.

 

Goal: Automate and Track Employee Leave and Time Sheet Processes

 

For any employer, tracking employees’ paid time off (PTO) and leave requests is an important aspect of HR’s responsibility. For CCCS, this process was becoming more than cumbersome and extremely error-prone due to the sheer number of employees at each of the 13 community colleges. Other challenges with this process include:

 

Inaccurate Data and Manually Intensive

Manually filing, routing, and storing paper forms often lead to errors in data entry and misplaced forms. This cost HR managers and employees hours to make corrections, retrieve a lost timesheet or replace it with a new one.

 

Information Compensation Control

The paper-based system offered no reliable way of knowing whether employees were taking time off without reporting it. Some employees were being paid out on leave they had taken but not reported. 

 

Time Consuming

CCCS’ paper-based process was inherently error-prone. This cost them extra time to not only complete the process in the first place, but also to correct the mistakes.

 

Lack of Reporting Capabilities

HR personnel had no way to quickly or efficiently perform month-end HR reporting without excessive data entry, dealing with lost forms, or fielding employee inquiries.

 

Ultimus’ Approach

 

The Ultimus Adaptive BPM Suite is now being used to automate leave and timesheet processes at CCCS’s system office and at Pueblo Community College (PCC), where they have now realized reduced abuse of leave time, eliminated the equivalent of one full time administrative employee, and increased productivity of both HR personnel and other employees. 


Ultimus Inc.
Ultimus Business Process Management (BPM) Software offers companies the ability to increase business efficiencies, reduce errors and maximize ROI.
best grammar app

About BPMGeek

BPMGeek is an initiative to collaborate and communicate with the growing Business process management community out there. The goal is to help developers connect with experts, ask questions, post their learning and get understanding of BPM Concepts. Often tool specific knowledge of niche areas end up developers perplexed and confused - especially when there are very less number of resources available. We will be coming up several several new features. Have a look at our Roadmap here

BPMGeek is an independent entity not associated with any Product. All BPM product professionals are invited to contribute. The Logos and Names used across the site belong to their respective owners. The viewpoints mentioned by Individual contributors are their own. BPMgeek cannot be held liable for any issues arising out of it.


BPMgeek is promoting the Nounshoun English Grammar App - developed by Constellation Software.